Request for Information Response No. 1 

Posted April 7th, 2023 at 2:30 pm

• The RFP limits the page count to 20, including tabs, appendices and covers.  Does that include the addenda acknowledgements, fee proposal, and sample agreement modifications?  
  • The page limit will be removed from the RFP in Addendum 3.
• Do we need a property acquisition consultant on our team to prepare easements/assess land valuation for the easements, etc. or will that work be handled by CCSD? 
  • You will need a property acquisition consultant. 
• Task K. appears to be duplicative of Task A. Should we assume all Project Management Work can be scoped under Task A?  
  • Yes, all project management work can be scoped under Task A. 
• The scope indicates that the CCSD will manage submittal review during construction.  That may be acceptable for most submittals (HDPE pipe, piping appurtenances), but we would expect a significant directional drilling submittal.  Can we assume the engineer will review more specialized submittals? Should we include any time for meeting attendance, site visits, etc.?  
  • Please assume the engineer will review the more specialized submittals. Yes, additional time for meeting attendance and site visits etc. should be included.
• Under Task C. Environmental, will the CCSD manage the public noticing (mailers, notice in the newspaper, etc.) or will you look for the consultants to manage the process? 
  • Noticing will be the responsibility of the consultant. 
• The Consultant Services Agreement posted as Amendment 2 appears to be construction related. The CSA identifies the other party as Contractor, includes bond requirements, and has Liquidated Damages. We have typically seen these items in construction contracts, not engineering/environmental contracts. Is this the correct contract for this project?      
  • This is not the correct contract for this project. A professional services agreement will replace this contract in Addendum 3. 
• The geotechnical requirements specify borings every 1000 feet along the alignment. This is typical for open trench pipeline design but is not as applicable for directional drilling. Additionally, the permitting process to bore in the State Park would be difficult. Would an alternate boring plan be allowed? 
  • Yes, a boring plan that is appropriate for the proposed design and environmental/agency constraints is recommended. 
• Are there construction and/or as-built drawings and specifications for the two pipelines? If so, can the District provide copies for our review prior to the proposal deadline? If none available, can you provide specifics about the material types for each of the two pipelines? 
  • The paper as-builts are available in hard copy. The pipe is ductile iron pipe (D.I.P. Class 52) and aspestos cement pipe (A.C.P. Class 150).  
• Are there copies of the recorded easements and/or access agreements for the two pipelines? If so, can the District provide copies for our review prior to the proposal deadline?  
  • Yes 
• Have there been any Archeological, Biological, and/or Botanical reports prepared for these two pipelines in the past or during the more recent emergency repair work? If so, can the District provide copies for our review prior to the proposal deadline? 
  • There were archeological, biological, and botanical surveys done for the emergency bypass, however it is unclear if the District can provide copies prior to the proposal deadline. It is unknown whether these reports were created for the original construction and are available. 
• DRAFT CONSULTANT AGREEMENT, Section I: Is the intent to assess liquidated damages of $200/day on the design and environmental permitting scope or just the construction contract between the District and a selected Contractor? Please clarify. 
  • A professional services agreement will replace the Consultant Services Agreement in Addendum 3 and does not include Section I. 
• DRAFT CONSULTANT AGREEMENT, Section IV: Is the intent to require payment, faithful performance, and materials and laborers bonds if we are only doing design and engineering services? Please clarify. 
  • A professional services agreement will replace the Consultant Services Agreement in  Addendum 3 and does not include Section IV.